How to record a Presentation Video

It's not as complicated as it might sound. If you know how to attend a meeting on Zoom or Teams - then you have enough tech skills to self-film your presentation.

An easy way to create an MP4 file is to have a Zoom meeting with yourself, with your presentation slides on screen, and record it. Please read the page below to get answers to your questions about which software you could use, how to output and upload the file, and a step by step guide to using Zoom to record yourself.

Questions? Please read the Speaker Filming FAQ page before contacting us. Whenever a speaker asks a question about filming, we will post the answer on this page for others to benefit from. Still got a question? Please email Rose at systems@hinz.org.nz

 

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Select your software

• Zoom (in meeting or webinar setting) enables you to record video presentations to groups or individually. With a free Zoom account, you can initiate a Zoom meeting without any other participants, and you still have all of Zoom’s presentation tools at your disposal, as well as the ability to record. Zoom has tools that make screen sharing, recording, and annotations simple. Click here to download Zoom. Scroll down this page to read (or watch a video with) step-by-step instructions on how to record your presentation using Zoom.

• PowerPoint 'Record Slide Show' feature is another option, as long as you record in 16:9 format and output as HD MP4 (1920 x 1080px). Instructions on how to do this can be viewed here:  https://support.microsoft.com/en-us/office/record-a-presentation-2570dff5-f81c-40bc-b404-e04e95ffab33
  
  
• There are other tools you might prefer, such as Loom.com.
• The choice is yours, as long the software will output an MP4 file with video and audio.

 

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Tips before you get started

• Test your computer or device audio. Best audio quality is achieved by limiting distractions, so make sure your phone and emails are set to silent or off.
• Test your video. If you wish to use a webcam to record yourself during the presentation, plug in the webcam before opening Zoom.
• To avoid showing your background, you can utilize Zoom virtual background.
• Do not forget to record your presentation.
• Zoom has an online support center with variety of training tools.
• It is highly recommended to practice using Zoom before recording.

If you find it easier to follow instructions via video then you might find this video tutorial handy. (It was made by a university unrelated to our conference but the instructions seem useful, so we are including the link.)

This video from our supplier provides tips about how to look and sound your best onscreen. View pre-recording best practice tips.

Or read this PDF about their top filming tips.

 

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How to record if you have co-presenters

If you have co-presenters, you have four options:

1. Select one of you to do the filmed presentation via webcam, or
2. Get together in the same room (if your alert level allows that) and record the presentation in front of one computer webcam, or
3. Use Zoom webinar function to record with co-presenters (if you are confident using Zoom) or use Zoom meeting to record all presenters without slides.
4. Pay for an upgrade to a ''hosted filming support meeting" with our GigTV tech team. This would enable you and your co-presenters to be filmed onscreen, separately, from multiple locations, and then edited for display together during the presentation, without obscuring your PowerPoint slides, and without needing to use something like Zoom. The "hosted filming support meeting" is for an hour, which gives them time before and after the filming to help you get things set up correctly. This option is not funded by HiNZ as it requires us to pay an additional service fee to the video supplier. If you wish to use this option, you would need to fund it yourself (the cost per one-hour support meeting is NZ$390 inc.gst). If you wish to book this upgraded service, please email Kim at ceo@hinz.org.nz

 

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Where to send the output file

IMPORTANT!  Please make sure your output video matches these minimum requirements: 

• MP4 format 

• 16:9 ratio 

• UNDER 1GB

• Audio AND Video (audio only content is not permitted)

• Audible soundtrack (no background noise, wind noise, audible at 80% volume level)

Upload your self-recorded presentation to the following location by Wednesday 30 November:

https://jpl.media/hinzuploader22

NOTE: As we are using Google forms, their policy dictates that you MUST login to Google to upload your file. This is an extra security measure since the form is collecting your email address and phone number and asking you to upload a file. If you are not already logged on your browser, you will be see the Google sign in page when first clicking the upload link.

If you are having problems uploading, please contact our hosting supplier tech team directly for assistance at support@jplmedia.com.au

 

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How to record using Zoom

If you find it easier to follow instructions via video then you might find it helpful to watch this VIDEO TUTORIAL about using Zoom. (It was made by a university unrelated to our conference.).

You can record yourself using Zoom 'meeting' or Zoom 'webinar'.

STEP-BY-STEP INSTRUCTIONS:

Open the PowerPoint presentation. Click Slide Show. Click Set Up Slide Show.

Under Show Type, click Browsed by an individual (window) and click OK. This allows you to present in slideshow view without being in full-screen mode.

Setting up your presentation on Zoom

Open the Zoom app, login, and click New Meeting. 

When asked to choose an audio conference option, click Join with Computer Audio.

You can click ^ the next to the Mute and Stop Video button in the lower-left corner of the Zoom window to open audio options to make sure your audio and video are set up correctly.   

Click Share Screen to start sharing your presentation on PowerPoint.   

In the Share window, click the screen you would like to use in the recording.

If your presentation includes audio, check the box for Share computer sound. If your presentation includes a video, check the box for Optimize Screen Sharing for Video Clip.

Click Share. The window that is being shared/recorded will have a green outline.

You can reposition and resize the webcam video window as needed. When a window is being “shared” and recorded, the Zoom control bar will minimize and move to the top of the screen. Hover over the minimized control bar to reveal the full set of Zoom controls.

Recording your presentation on Zoom

To begin recording, click …More in the Zoom control bar at the top of the screen.

Click Record on this Computer in the dropdown menu that appears.

You are now recording and ready to give your presentation.

You can pause or stop the recording at any time by clicking the pause button at the top of your screen (ALT+P on Windows or ⌘+Shift+P on Mac)

** If you are unable to control PowerPoint or Zoom with your keyboard, first click the PowerPoint or Zoom window to focus your keyboard commands on that window.

You can change the window being recorded by clicking New Share in the Zoom control bar at the top of the screen and selecting the window you wish to record.

When you are finished, click …More and click Stop Recording in the Zoom control bar at the top of the screen.

Click Stop Share in the Zoom control bar at the top of the screen.

Click End Meeting then click End Meeting for All

Zoom will prepare your recording and open the file that your recording is saved under.

 

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Questions?

Please read the Speaker Filming FAQ page before contacting us. Whenever a speaker asks a question about filming, we will post the answer on this page for others to benefit from. Still got a question? Please email Rose at systems@hinz.org.nz