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Southern DHB searches for scanning solution

Thursday, 7 November 2019  
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Picture: An artist’s impression of a new Dunedin Hospital. editor Rebecca McBeth


Southern DHB has gone to tender for a records scanning and integration solution as part of its transition from paper to digital for its clinical and corporate records.


The Request for Proposals says the DHB wants a partner to design and implement the solution, which “must allow for reliable, secure and rapid processing enabling every document scanned to be accessed easily and text searchable”.


The DHB’s patient records have historically been paper based and stored in various rooms and buildings across the district.


“However, with SDHB committed to a digital future this is no longer sustainable,” the RFP document says.


Dunedin is in the midst of planning the build of a ‘digital hospital’ for the region.


Southern District Health Board’s executive director people culture and technology Mike Collins told last year that it will be a largely paperless hospital and will leverage technology to save time for both staff and patients.


The building will enable more mobile devices and have very little space for paper records, he said.


Southern DHB handles 80,000 patient records per month, with an estimated 10 pieces of paper per record needing to be filed.


The RFP says the new solution should include two document scanners, each capable of processing up to 600,000 pieces of paper per month.


It should be able to bulk-scan documents and identify documents within based on templates and have direct interfacing with scanners to the software solution.


Optical character recognition technology needs to identify structured data within the documents, and the solution needs to be able to store this metadata within the database.


Scanned documents should be available to view via a web-based viewer with different levels of security for different users.


“The solution must be scalable to support an enterprise level investment” and have the ability to extend to remote sites with varying network capacity between them, it says.


The contract terms is six months and the deadline for proposals is 4pm on 27 November 2019.


The RFP says the “successful provider ideally will have the resource to commence the project immediately post award of business”.


If you would like to provide feedback on this news story please contact the editor Rebecca McBeth.


Read more news:

Hawke’s Bay live with regional clinical portal
Northland gets acute clinical telehealth network

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