AV requirements

• Format: Your presentation must be in Microsoft Windows PowerPoint (widescreen 16:9 ratio which is most people’s standard setting).
• Images, movie files, sounds: If your presentation contains images, movie files or sound, please ensure that you embed these files into your presentation, as well as supplying the video (in MP4 format) as a separate file along with your presentation slides. Please bring your video files separately as backup in case of any file corruption. This will be tested by the AV team before your presentation.
  
• Personal laptops: A data show and laptop will be available in the room you are presenting in. You will NOT be permitted to use your personal laptop for your presentation in the session room unless this is previously agreed with our Conference Director.

Formatting tips for slides

• Slide ratio to be 16:9.
• Aim for no more than 5 x 1 line bullet points per slide.
• Optimum title text is 45-55 points and no smaller than 36 points.
• Body text should be at least 26 point - large enough to read from the back of a large and sometimes long conference room.
• Avoid UPPERCASE letters as they are harder to read.
• Graphs and diagrams are easier to read, and faster to interpret, than tables or figures.
• Photos or other graphics are good.
• Limit your use of transition effects and animation of each slide. Use of animation to highlight a specific point is great, but you don't want to make people dizzy by overdoing the animation effect.

Supplying your slides

ALL presentations are to be emailed to eventadmin@hinz.org.nz by Friday 24 November.

Please save your file using the format ‘abstractID.yourname’, for example ‘1234.firstnamelastname.pptx’
You will find your session ID on all the communications regarding your confirmed presentation or in the programme listing on our website.

*if your PowerPoint presentation is too large to send by email please send this via WeTransfer / Dropbox or similar.

If you need to update your presentation or will be late to supply your presentation after Friday 24th November:
Please see the AV team at the AV Speaker Helpdesk located outside the exhibition hall and bring your presentation on a USB stick – please ensure you provide this well in advance of your session and note there may be a queue for this service.

On arrival at venue

Check the time and location of your presentation: Please make yourself familiar with the location of your presenting room and ensure you are there at least ten minutes before your presentation start time and make yourself know to the AV tech in the room. Facilitators will act as strict timekeepers so please start and end on time under their instruction.

Questions? please email our Event team.