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FAQ Submissions
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Frequently asked questions relevant to submission of papers
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Submissions for the conference open in March and close on 15 May. Official deadline announcements will be made in the HiNZ eNewsletter - sign up here.


Q. When I login I get an error message message but I don't know my password.

A. Please try the generic password 123456.


If that doesn't work, then click on the 'request login details' link at the bottom of the login page and the system will send instructions on how to reset your password. (If you don't get the email within 2 minutes check your junk mail folder. If you still don't get it please email Kim at HiNZ.


Q. I can't find my submission username and password. What should I do?

A. Click the reset password link under the login box. Or email us and we will assist you.


Q. Does the word count include the case study questions and the submission title?

A. No. The word count is just the copy you enter, not the questions and title. 


Q. What topics are suitable?

A. Just about anything, as long as it relates to digital health (which is a broad topic). If you are unsure, please email Kim to discuss your specific submission topic.


Q. Is there a specific format I have to use for my submission?

A. Yes and it varies depending on which category you submit into. Each conference has a separate call for paper process with a different template structure. Please read the submission guidelines for each category carefully. If you still have questions, please email the HiNZ CEO.


Q. I don't want to speak - can I submit a poster instead?

A. We no longer offer this as a standard option. However, if you wish to do a poster, we may allow it under certain circumstances. Please email the HiNZ CEO.


Q. Do I have to be a HiNZ member to make a submission?

A. We welcome all submissions. You don't have to be a HiNZ member. 


Q. In the submission, can I mention a commercial product or service?

A. If it is relevant to the case study, then yes you are welcome to do so.


Q. Can I mention a case study from an overseas institution?

A. Yes you can. However, it helps if you mention in your case study why/how/where you think the example would be applicable in New Zealand.


Q. Can I submit more than one abstract?

A. Yes.


Q. Can case studies include tables, figures and or illustrations?

For the case study and digital health ideas categories, you need to insert your submission words into a form within the submission system. The form should allow you to insert a table within one of the text boxes, but it won't allow you to insert figures or illustrations. If you need to include images, you have the option of uploading an attached file, however reviewers are not obligated to read long appendices and may not always notice them when they do their review, so it would be best to include all information in the text fields within the submission form if you can. (This answer does not apply to scientific paper submissions as they upload a full paper document and don't use text boxes for their submission.)


Q. Can I have an extension on the submission deadline?

A. Possibly. Please email Kim to request this.


Q. Can I have an extension on the speaker registration deadline, without losing my discount?

A. Yes. Please email Gloria to arrange this.


Q. If my abstract is accepted, can I edit it before it goes into the conference proceedings?

A. Yes, you will be given an opportunity to check/edit your abstract before it is published in the conference proceedings and on the conference app.


Q. How long are the presentation slots on the programme?

A. Most speakers have 15 minutes to speak, followed by a short Q&A with the audience while delegates move rooms. Some speakers are allocated to a knowledge cafe presentation (10mins) or quickfire presentation (5mins). You will be advised in the acceptance notification letter about this.


Q. My case study could fit into several categories. How do I choose which one?

A. If you need advice on which category is the most suitable for your situation please email Kim.


Q. I want to make some changes to my submission. Can I amend it?

A. Yes you can make amendments to your submission until midnight on the submission closing date. To do so please login to the submissions website again. If you can't remember your password, click the reset link under the login box.


HiNZ, PO Box 300125, Albany, Auckland 0752, New Zealand.

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