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Frequently asked questions relevant to speakers

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Announcements about 2019 submissions will be made in the HiNZ eNewsletter - sign up here.


Q. Can I order a copy of my presentation video from the 2018 Conference?

Yes, please fill in this online form





Q. Is there a PowerPoint template I need to use?

There isn't a specific PowerPoint template you have to use. However, please read our AV tips and instructions are on the oral presentation guidelines page.


Q. Can I do a live demo during my presentation?

We strongly recommend you do a pre-recorded video instead of a live demo. Our AV supplier can arrange a live connection if you absolutely must have one. But HiNZ cannot guarantee it will work. In the past, each time a speaker has tried to do a live demo ''Murphy's Law" has pounced - for example, the internet went down at one venue, and another time an AV technician made a setup mistake and it didn't connect. Using a live connection is inherently risky as it is impossible for us to control all the variables. So to avoid disappointment on the day, we recommend speakers pre-record their demos. You can do a live demo if you insist - but please be aware that you do this at your own risk and that HiNZ cannot make any guarantees.


Q. Can I present using Apple Keynote?

Yes probably, but there may be a few conditions. To arrange this please email us. You will find some other AV tips and instructions on the oral presentation guidelines page.


Q. Where does my bio and photo get published? And what format does it need to be?

Your speaker bio and photo will be published online within the conference app. Delegates will see your bio and photo when they click on your speaker name in the conference programme within the app. There is no word limit on the bio, and it can be in first or third person. The photo can be a JPG or PNG file and we are able to crop it for you if it isn't a headshot.


Q. Where do my slides, video and abstract get published?

Your submission abstract will be published within the online conference proceedings and within the information search service on the HiNZ website. Your submission abstract will be accessible to anyone. Your presentation slides and video will be published on member-only pages within the HiNZ website, and are accessible only by HiNZ members or Conference delegates. The webcast library slides/video can't be downloaded.


Q. Is it okay to use organisation names and logos in presentations?

Yes it is (assuming you have their permission of course).


Q. What is a webcast?

A webcast shows a small video of the speaker and simultaneously displays the relevant slides as you talk. If you wish to see what a webcast looks like please click here. It enables delegates to view your presentation from their computer or mobile device. This is popular with delegates (as they can't be in two streams at once), and with our virtual audience who aren't physically at the event ie. some people who wish to attend HiNZ are unable to get leave or CPD funding. For them, a 'virtual registration' is a cost effective way to learn about the latest in digital health. Only conference delegates, virtual delegates and HiNZ members will have permission to view the webcast library and your slides/video can't be downloaded by viewers.


Q. Can I get a copy of the video-file of my presentation?

If you wish to load the video file of your presentation on another website, this can be provided to you on request, as long as you have permission from the speaker for the raw video file to be released to you. To request a copy of your video for a presentation please fill in this online form. (If you are a HiNZ member you can view the conference presentations/slides as a webcast anytime in the HiNZ Webcast Library.)


Q. I need to get funding/leave approval before I can confirm acceptance of my speaking slot and/or register - but this will be after the stated deadline. 

If you tell us before the SuperSaver deadline we can put you on our 'provisional acceptance' list and hold a speaking slot open for you at the low 'SuperSaver' registration rate. To request this please email us.


Q. Can I claim the speaker discount AND a member discount?

No. You can only claim one discount per registration.


Q. Can HiNZ help me with a visa?

HiNZ is able to give speakers a letter that states the date/time of your speaking slot that you can submit with your visa application. (We can provide this letter to delegates but only if you have paid for your registration in advance.) To request a visa support letter please email us.


Q. Can I change my speaking time?

Possibly, if we can get someone else to swap with you. To request a time change please email Kim.


Q. Do I need to attend the entire session or just the 15 minutes I am speaking?

You required to attend the entire session block (which is usually 90 minutes long), not just the allocated 15 minute speaking time. This is because you will answer audience questions as a panel, after the last speaker finishes. The speaker Q&A won't be done in between each presentation. (If there is a concurrent session in another room that you want to view, you can watch it afterwards in the HiNZ webcast library, so you won't miss out on events in other rooms.)


Q. When are the "quick-fire" presentations?

The quick-fire 3 minute presentations will be held within a session room on Thursday 21 November. The time is not yet finalised.



Have another question? Email us

HiNZ, PO Box 300125, Albany, Auckland 0752, New Zealand.

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