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FAQ Speakers
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Frequently asked questions relevant to speakers

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2019 submissions are now closed and the programme is being finalised


Q. Can I order a copy of my presentation video from the 2019 conference?

If you wish to receive a public-access copy of your own presentation or interview video, to use on your website or on social media, you may request a choice of a hyperlink, embed code or download. If you wish to request multiple presentations, please fill in this form multiple times as we need one form per presentation. (If you aren't the speaker, you will need to prove to us via email that you have the speaker's permission before we will release the video file.)


Please go here:


Q. How can I access my videos within the eHTV webcast library?

For links and details about how to access the webcast library please read our FAQ page or email the GigTV help desk at

Remember, the deadline for delegates to view the webcast library is 30 November - after this date, it is only visible to HiNZ members

Q. How can I access my eHTV Studio interview videos?
All eHTV Studio interviews will be available permanently and free to air here:



Q. Is there a PowerPoint or slide template I need to use?

There isn't a specific template you have to use. However, please read our AV tips and instructions are on the oral presentation guidelines page.


Q. Can I do a live demo during my presentation?

We strongly recommend you do a pre-recorded video instead of a live demo. Our AV supplier can arrange a live connection if you absolutely must have one. But HiNZ cannot guarantee it will work. In the past, each time a speaker has tried to do a live demo ''Murphy's Law" has pounced - for example, the internet went down at one venue, and another time an AV technician made a setup mistake and it didn't connect. Using a live connection is inherently risky as it is impossible for us to control all the variables. So to avoid disappointment on the day, we recommend speakers pre-record their demos. Yes, you can do a live demo if you absolutely insist on doing one  - but please be aware that you do this at your own risk and that HiNZ cannot make any guarantees it will work on the day.


Q. Can I present using Apple Keynote?

Possibly, but there may be a few conditions. To arrange this please email us. You will find some other AV tips and instructions on the oral presentation guidelines page.


Q. Where does my bio and photo get published? And what format does it need to be?

Your speaker bio and photo will be published online within the conference app. Delegates will see your bio and photo when they click on your speaker name in the conference programme within the app. There is no word limit on the bio, and it can be in first or third person. The photo can be a JPG or PNG file and we are able to crop it for you if it isn't a headshot.


Q. Where do my slides, video and abstract get published?

Your submission abstract will be published within the online conference proceedings and within the information search service on the HiNZ website. Your submission abstract will be accessible to anyone. Your presentation slides and video will be published on member-only pages within the HiNZ website, and are accessible only by HiNZ members or Conference delegates. The webcast library slides/video can't be downloaded.


Q. Is it okay to use organisation names and logos in presentations?

Yes it is (assuming you have their permission of course).


Q. What is a webcast?

A webcast shows a small video of the speaker and simultaneously displays the relevant slides as you talk. It enables delegates to view your presentation from their computer or mobile device. This is popular with delegates (as they can't be in two streams at once). Only conference delegates and HiNZ members will have permission to view the webcast library and your slides/video can't be downloaded by viewers.


Q. Can I get a copy of the video-file of my presentation?

If you wish to load the video file of your presentation on another website, this can be provided to you on request, as long as you have permission from the speaker for the raw video file to be released to you. To request a copy of your video for a presentation, we will provide an online request form after the conference.(If you are a HiNZ member you can view the conference presentations/slides as a webcast anytime in the HiNZ Webcast Library.)


Q. I need to get funding/leave approval before I can confirm acceptance of my speaking slot and/or register - but this will be after the stated deadline. 

If you tell us before the SuperSaver or Earlybird deadline we can put you on our 'provisional acceptance' list and hold a speaking slot open for you at the lower registration rate. To request this please email us.


Q. Can I claim the speaker discount AND a member discount?

No. You can only claim one discount per registration.


Q. Can HiNZ help me with a visa?

HiNZ is able to give speakers a letter that states the date/time of your speaking slot that you can submit with your visa application. (We can provide this letter to delegates but only if you have paid for your registration in advance.) To request a visa support letter please email us.


Q. Can I change my speaking time?

Possibly, if we can get someone else to swap with you. To request a time change please email Kim.


Q. What time do I have to be in session?

You are required to be in the session room 10 minutes before the start of your 60-90 minute session block, so that the facilitator has time to brief you before the session starts.


Q. When are the "quick-fire" presentations?

The quick-fire 8 minute presentations will be held within a session room on Friday morning 22 November.



Have another question? Email us

HiNZ, PO Box 300125, Albany, Auckland 0752, New Zealand.

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