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Exhibition Manual
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Information for Exhibitors and Sponsors

The 2018 exhibition manual contains information on the following topics:

  • Key dates and deadlines
  • Who to contact
  • Key suppliers
  • Venue access & parking
  • Exhibitor registration process
  • Information about your booth space
  • Exhibitor pack-in
  • Exhibitor pack-out
  • Alphabetical list of general information & services
  • Appendix with order forms


For any questions about freight/courier delivery for pack-in, or freight/courier pick up after the conference, please email Steve at


PACK IN on Wed 21 November

PLEASE READ this important email about arrival procedures on Wednesday 21 November. It is vital information that you need to know. This email was sent to all exhibitors on 6 November but it may have ended up in your spam folder.


Speed your entry into the exhibition hall by printing and signing this health & safety induction form BEFORE you arrive.


Downloadable forms

Download the exhibition manual




Read the booth materials delivery instructions - download

  • Booth materials delivery form 1 - download pdf (or word version) - use this form & form 3, if your booth materials are BEING DELIVERED EARLIER THAN 19 NOVEMBER (ie. these are delivered to Mainfreight for storage)
  • Booth materials delivery form 2 - download pdf (or word version) - use this form if your booth materials are BEING DELIVERED 19 NOVEMBER or 20 NOVEMBER (ie. these are delivered to the conference venue)
  • Booth materials label 3 - download pdf - EVERY PARCEL being delivered to Mainfreight for storage needs this label attached to prevent it being lost.
  • Materials collection form for pack-out - download pdf (or word version)



The booth materials delivery process has changed in 2018. Please ensure you carefully read the material delivery instructions and use the correct forms above when sending your materials, or you risk having your materials returned to sender.


Remember to:

  • Put the right label on the outside of EVERY box
  • Track your shipment
  • Insure your shipment
  • Ask your freight forwarder to confirm arrival
  • Notify when you send it
  • Book your return freight pick up for Friday between 2pm and 4pm


Questions? Visit the FAQ – Exhibitors page to see if your question has already been answered. Or email usFor questions relating to courier/freight, email Steve at


HiNZ, PO Box 300125, Albany, Auckland 0752, New Zealand.

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