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Submissions FAQ
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Frequently asked questions (relevant to submission of papers) will be posted here.

Got another question? Email us


Q. The dog ate my homework - can I have an extension on the submission deadline?

A. Possibly. Please email Kim at HiNZ asap.


Q. Does the word count include the case study questions and the submission title?

A. No. The word count is just the copy you enter, not the questions and title.


Q. When I login I get this message: "Your email already exists in the database, please cancel the sign-up and use your email and password to login" but I don't know my password.

A. Please go back to the previous page and click on the 'request login details' link and the system will send the password to your email. (If you don't get the email within 2 minutes check your junk mail folder. If you still don't get it please email Kim at HiNZ.


Q. Is there a specific format I have to use for my submission?

A. Yes and it varies depending on which category you submit into. Each conference has a separate call for paper process with a different template structure. The various options are outlined on this page. Please read the submission guidelines for each category carefully. If you still have questions, please email the HiNZ CEO.


Q. Can I submit just a poster? (I don't want to speak)

A. Yes, the following conferences accept poster-only submissions: HiNZ, NZNIC, SFT. The only conference that doesn't accept posters is Global Telehealth.


Q. My case study could fit two conferences. How do I choose which one to submit it to?

A. If this is the case, then we suggest you submit it to both conferences. This will increase your chances of being accepted onto the programme.


Q. In the 'Innovation Projects' case study submission, can I mention my company's software product?

A. If it is relevant to the case study, then yes you are welcome to do so.


Q. How long are the presentation slots on the programme?

A. This hasn't been confirmed yet, as it partly depends on how many accepted submissions we need to fit onto the programme. Some sessions may have 15 minute speaking slots. Other sessions may have 25 minute speaking slots.


Q. My case study could fit into several categories. How do I choose which one?

A. If you need advice on which category is the most suitable for your situation then please email the HiNZ CEO.


Q. I want to make some changes to my submission. Can I amend it?

A. Yes you can make amendments to your submission until the closing date of 27 June. To do so, please use the username and password sent to you by the submission system.


Q. I can't find my submission username and password. What should I do?

A. Email us and we will assist you.


Q. I want to add some information into the submission that the template won't allow. What should I do?

A. Email us and we will assist you.


Q. For GT submissions, can I use LaTex format for the publication?

A. Yes the publication will accept LaTex format. However to upload the submission for review prior to this, you will need to turn it into a PDF as the submission system can't accept LaTex.


Q. Where are the GT submissions published?

A. Full papers accepted to GT2016 will be published as book chapters in a new volume of the well established monograph series “Studies in health technology and informatics”. Indexing information is provided by IPS Press at this link.



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