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FAQ for submissions
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Frequently asked questions relevant to submission of papers
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Submissions for the 2018 conference will open in March 2018. Announcements will be made in the HiNZ eNewsletter - sign up here.


Q. Does the word count include the case study questions and the submission title?

A. No. The word count is just the copy you enter, not the questions and title.


Q. Does the scientific paper template have a word count?

A. There is no set word count limit. But reviewers would prefer if you kept your paper length to six pages and under.


Q. Is there a specific format I have to use for my submission?

A. Yes and it varies depending on which category you submit into. Each conference has a separate call for paper process with a different template structure. The various options are outlined on this page. Please read the submission guidelines for each category carefully. If you still have questions, please email the HiNZ CEO.


Q. Can I submit just a poster? (I don't want to speak)

A. Yes, we accept poster-only submissions.


In the submission, can I mention my company's product?

A. If it is relevant to the submission / case study, then yes you are welcome to do so.


Q. Can case studies include tables, figures and or illustrations?

For the case study and digital health ideas categories, you need to insert your submission words into a form within the submission system. The form should allow you to insert a table within one of the text boxes, but it won't allow you to insert figures or illustrations. If you need to include images, you have the option of uploading an attached file, however reviewers are not obligated to read long appendices and may not always notice them when they do their review, so it would be best to include all information in the text fields within the submission form if you can. (This answer does not apply to scientific paper submissions as they upload a full paper document and don't use text boxes for their submission.)


Q. The dog ate my homework - can I have an extension on the submission deadline?

A. Possibly. Please email Kim at HiNZ asap.


Q. When I login I get this message: "Your email already exists in the database, please cancel the sign-up and use your email and password to login" but I don't know my password.

A. Please go back to the previous page and click on the 'request login details' link and the system will send the password to your email. (If you don't get the email within 2 minutes check your junk mail folder. If you still don't get it please email Kim at HiNZ.


Q. I can't find my submission username and password. What should I do?

A. Click the reset password link under the login box. Or email us and we will assist you.


Q. If my abstract is accepted, can I edit it before it goes into the conference proceedings?

A. Yes, you will be given an opportunity to check/edit your abstract before it is published in the conference proceedings and on the conference app.


Q. How long are the presentation slots on the programme?

A. All speakers have 15 minutes to speak, followed by up to 5 minutes for questions. Plus we allow 10 minutes for delegates to move rooms in between each speaker.


Q. My case study could fit into several categories. How do I choose which one?

A. If you need advice on which category is the most suitable for your situation then please email Kim.


Q. I want to make some changes to my submission. Can I amend it?

A. Yes you can make amendments to your submission until midnight on the submission closing date. To do so please login to the submissions website again. If you can't remember your password, click the reset link under the login box.


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