Appendix 2
Treaty of Waitangi Partnerships - Project Brief of Project 1. Te Rito Maori Strategy Team (Waitemata Health)
Te Rito Maori Strategy Team
Project Brief, of Project 1
Treaty of Waitangi Partnerships
| Project Sponsor: |
Te Aniwa Tohovaka (Co-ordinator
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| Project Team: |
Pereme Porter
Pikihuia Manning
Debbie Cairns |
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| Objective |
| To build enduring Treaty-based partnerships with iwi and urban Maori organisations so we can collegially deliver more effective health services to Maori. |
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| Rationale (Background) |
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Waitemata Health is determined to improve the effectiveness of all its services for Maori people. We need to know what the health needs of Maori are, and what clinical and support services should be provided. We need to know what our present staff can do, and what they need to be empowered and/or re-trained to do. We may even need more staff. |
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These needs will be analysed, prioritised and included in the 5-Year Maori Health Plan, which will say how the required improvements can be adequately planned, implemented and funded. But all of these improvements must be developed in partnership with Maori whanau, hapu and iwi, and urban communities and in accordance with the principles of the Treaty of Waitangi. |
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The quality of our relationships with Treaty partners and Maori communities is therefore critical to the improvement in our effectiveness as a health provider. |
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Previous attempts to create high quality and effective relationships with Treaty partners have been ad-hoc, and often focused on actions that were possible rather than actions that were strategically important to Maori. |
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| Project Scope Includes |
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Agreeing on a commitment by both partners to a shared philosophy regarding the delivery of high quality services to Maori that meets actual needs, not perceived needs. This may entail the use of different delivery mechanisms in future. |
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| Establishment of a set of protocols established illustrating how Waitemata Health should approach Treaty partners, including: |
| 3.2.1 |
How to initiate discussions and negotiation. |
| 3.2.2 |
Who to contact and at what level. |
| 3.2.3 |
What issues should the Company consult Treaty partners on (and what issues not to consult on)? | |
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| Project Scope Excludes |
| Any relationship where WHL [Waitemata Health Ltd] is acting as a funder or a purchaser of health services. Subcontracting ought not to occur without HFA sponsorship of the process. |
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| Key Results (Milestones) |
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| Plan the Project out to completion, using MS Project. | |
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| Survey the Company (producing a resultant list) for: |
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any past agreements or negotiations with likely Treaty Partners |
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status on all current negotiations with likely Treaty Partners |
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current, past and pending projects involving relationships with likely Treaty partners. | |
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| List of likely Treaty partners and priorities. | |
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| Meetings with likely Treaty partners to discuss our intentions and work through any difficulty issues arising from previous dealings. | |
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| Establishment of a set of protocols on how the Company should approach Treaty partners. | |
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| Documentation, memorandum of understanding, as an official record of the understanding of the relationship. | |
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| Promotion of information and strategy to the rest of the Company. | |
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| Alignment of current Treaty-focused relationships with the strategy to ensure uniformity. Transitional period to allow for alignment | |
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| Project Drivers (Cost, Quality, Time) |
| The Key driver is this project is Quality, followed by Time. |
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| Quality |
| 6.1.1 |
Each Treaty Partnership Agreement will be approved by both partners, and will result in more effective services for either individual or collective Maori service users. |
| 6.1.2 |
We will use transparent process in negotiations and discussions throughout the project. |
| 6.1.3 |
We will legally document the parameters of each Treaty Partnership Agreement. | |
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| Time |
| 6.2.1 |
The Senior Management Group (“SMGâ€) will approve the Organisational Strategy for Treaty Partnerships (the “OSTPâ€) by 30 June 1999. |
| 6.2.2 |
The full range of proposed Treaty Partnerships, as outlined in the OSTP, will be finalised and signed off by 30 June 2000. | |
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| Budget |
| This project is to be managed within the budget of the relevant HFA Contract (Reference No. W159967_173917 - Waitemata Health Maori Strategic and Change Management Service). | |
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| Risk Management Issues and Actions |
| This section identifies possible barriers to the success of the project. Likely solutions are described. |
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Maori service groups within WHL may be reluctant to align their current Joint Ventures (“JVsâ€) or similar agreements, to the incoming OSTP
Discussion at SMG level will be needed to ensure that a clear message is sent to those involved that the OSTP is a priority and a crucial element to meeting objectives. | |
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Our Treaty partners may start to feel “over-consultedâ€
Discuss with each Treaty partner our intentions and that the establishment of a set of protocols will provide a set of guidelines as to who to consult with and over what issues. | |
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| Reporting Procedures |
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Weekly updates at Te Rito planning meeting – every Mon 9–10am |
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Fortnightly reports from GM, Maori Health to CEO |
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Monthly Updates from GM, Maori Health to SMG |
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Project debrief to Te Aniwa Tohovaka within 1 month after completion of project |
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| Refer to minutes of WHL Senior Management Team 8 July 1999 | |
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